Data Integration: The Key to a Seamless K-12 ERP Experience

Imagine this: it’s Meet the Teacher Night at an elementary campus. Students and their parents have labeled all of their supplies and are anxious to meet the person they will spend the next nine months working with. They arrive at the school, check the roster list, and find their teacher’s name and room number. Excitedly, they walk the halls until they find their new classroom and are greeted by a smiling face. “Welcome to your class! I’m your teacher, Mr. Jones. It’s going to be a great year!”

Well before that Meet the Teacher Moment, the HR department of K-12 districts had to take a lot of steps to make sure that Mr. Jones was completely onboarded and ready for a successful year. Having the right HR tools in place can help facilitate new employee onboarding. An integrated ERP system built specifically for K-12 districts, for example, can make hiring for back to school seamless. 

New Employee Onboarding with An Integrated K-12 ERP System

Data Flows Seamlessly from One System to Another

Manual data entry is an outdated practice, yet many districts are still taking those extra steps to move information from one system to another. However, according to research by Gartner, more than half of IT spending will shift to cloud-based systems in the next few years.  With an integrated ERP system, your Finance, HR, and Accounting systems are all part of the same system. This makes the transfer of data seamless and saves your team valuable time. They no longer need to hunt down information for budgeting or end of the month reporting. All of the data is in one, easy to access place. New employee information only needs to be entered once. Talk about a time saver!

Simplified Salary Planning 

Teacher salaries are based on a number of things, including their years of experience and levels of education. A cloud-based ERP system digitally stores salary schedules and additional stipends. These can be automatically populated based on employee-specific information, making salary planning quick and efficient. The sooner a salary can be planned out and offered, the sooner the new teacher can accept their offer of employment and get started with onboarding.

Employee Autonomy Through Self-Service Portals

Even though the school year runs from the fall through the spring, the K-12 HR department is busy all year round. The more autonomy employees have over their information, the lighter the workload on central office heroes. With access to an employee portal, staff can:

  • Change direct deposit information
  • Update things like contact information and W-2s
  • Print their own W-2s for tax purposes
  • Make PTO requests and view their status 

In addition, any information in the employee portal fully integrates with the rest of the system.   Across departments, staff can have peace of mind knowing that they are using the most accurate and up-to-date information. 

A K-12 ERP System That Grows with Your District

Cloud-based ERP systems are robust and flexible. They can be modified to meet the needs of your district. As student populations grow and new faculty and staff are welcomed to the district, your ERP needs will change. Using a system that is built to be modified quickly (and even remotely) will save your team time and money in the long run. 

LINQ ERP Offers the Tools and the Support Your District Needs 

Your central office heroes are busy no matter what time of year it is. They aren’t always able to slow down to learn new systems or update existing ones. That is why having a knowledgeable support team to help you navigate your ERP system is an invaluable asset. Our team of experts – many former K-12 admin experts – use their industry knowledge and experience to support our district partners all throughout the calendar year. Learn some of their back-to-school tips by downloading our guide, Here We Grow Again, and subscribe to receive industry updates directly to your inbox.

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