Easy Ways to Get Rid of Piles of Paperwork

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Easy Ways to Get Rid of Piles of Paperwork

“A place for everything, everything in its place.”

– Benjamin Franklin

A pile of paperwork on your desk can have you feeling overwhelmed and stressed. It can also give anyone who walks into your classroom a bad impression of you and have a negative impact on your productivity.  

Although some administrators may think they know where everything is no matter how tall the stack, having a lot of paper on your desk can be a potential risk. You can easily miss deadlines, lose important documents, the list goes on. 

Here, we’ve compiled a list of ways to get your desk clean and keep it that way. 

Getting Your Desk Clean

Getting your desk clean might feel like an insurmountable task, and we won’t lie to you — it’ll take some time and effort. But it will be well worth it. Set aside a block of time to declutter when no one else is around. Here are some tips to get you started: 

Do a Purge

Start organizing your desk by setting up three piles – one for items you don’t want, another for items to be filed or stored, and another that you need to work on or make a decision for. After you’ve tossed away what you don’t want and stored older files, you’ll be surprised how much of a dent you will have made in your desk clutter.

Recycle Publications

Recycle old magazines and newspapers. Don’t be afraid to do this as most resource information is readily available online. You can also scan in articles to your desktop that you might want to reference in the future.

Make Project Files

Your “keep” stack can be organized further with poly file folders and sorters, labeled by project, department or task. Want to take your organization to the next level? Digitize your folders and store your documents in a cloud-based software

Keeping Your Desk Clean

Start every day with a clean desk. Take 5-10 minutes in the evening before leaving for home or clean it each morning while enjoying a cup of coffee. To keep your desk cleaned and organized, you should implement the following strategies:

Create a Filing System

You should have a place for every piece of paper on your desk. This includes incoming mail and things that you need to make a decision on. Again, a system like tray folders can help with this.

Go Paperless When Possible

Cut down on paper by avoiding it altogether. This should be done for things like purchase orders, employee evaluations and all district communications. Along with keeping your desk clean, going paperless can also save the district money in printing and copies.

Toss Sales Literature

Get rid of sales literature and junk mail immediately. If it is something you might be interested in, take a photo of it or scan it in your computer system. 

You can also keep a file in a back drawer for coupons and other sales materials. If you don’t toss it, you’ll just shuffle it from corner to corner of your desk.

Make cleaning a habit and don’t be afraid to throw things away. You’ll be surprised how much a clean desk will improve your mood and set the right example for your staff.

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