No matter how hard you try, it is almost impossible to go completely paperless in any school district. Even with technology giving us the ability to store data and transfer information, you will always have to contend with paper.
Most school districts have set a goal of reducing paper usage. Oftentimes this is to improve efficiency and interoffice communication. Many districts also have a “green initiative” that seeks to decrease its carbon print and help the environment. One major part of going green is to cut down on the use of paper.
Here, we’ve put together a list of the signs that indicate your district is drowning in paperwork.
Want to know whether your district is drowning in paper? Take a look in your recycle bins. Are they overflowing? If so, you may be wasting lots of paper and can implement changes in procedures that can help shrink your mountain of a recycle bin.
2) Employees are Making Lots of Copies
Look around the office, how often is someone making copies? In most districts, the hindrance to going paperless is the staff. Many employees prefer to do things the way they’ve always been done. Therefore, the administration will have to do its best to try and get everyone on board.
3) You Still Have Stacks of Mail To Sort Through Daily
Stacks of mail filled with paperwork can have your office drowning in paper. From junk mail to bills, you can greatly minimize the paper in your office by enrolling in paperless billing or writing to request to be taken off of lists for unwanted catalogs and other types of solicitation. It won’t be easy, but it will be worth it when there are less papers to sort through.
Similarly, if you’re making great strides to become paperless (or close to it), you should actually be downsizing your file room. Therefore, if your employees are always having to run to the storage room for files, you just have too much paper. In lieu of keeping papers around in file cabinets, consider moving to an e-file system. This will make it easier to find and even share files within the district.
Your plans might include cutting back on paper usage, but the truth is in the amount of paper your office is actually purchasing. If you’re ordering more paper in your district than you did in the past, you might be drowning in paper and need to put some of the above advice into practice.
If you went through these five signals and found that you were nodding your head more often than not, then you friend, are drowning in paperwork. But fear not! We are here to help. Schedule a demo with us today and we’ll walk you through the solutions we offer to digitize your district.
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