Keep Your Records Secure: Top 3 Things to Digitize in Your District This Year

Digitize files

Keeping student and staff information secure is extremely important. So important, in fact, that entire rooms are dedicated to the security of the file cabinets you keep them in. Digitizing those records, however, would provide far more security than those filing cabinets. This isn’t a profound claim, and we know that it’s true, so why aren’t more schools doing it?

The answer is simple: undergoing a digital transformation can be intimidating. We get it. Initially, it feels like a huge undertaking, but with the right systems and approach, it is quite simple and it can revolutionize the way your schools operate. 

Here are the top three things that benefit from digitizing your district. 

Digitizing Student Records to Keep Them Secure 

It seems like every high school movie from the 80s and 90s had a scene where teenagers were pilfering through filing cabinets in search of confidential information on another student. Yeah, we don’t want that.  

By uploading student records to a digital system, you eliminate paper files and make information more secure using password protection while allowing document access only to the people who need it. 

Using a cloud-based storage system also makes document access faster and easier than ever. Administrators, teachers and even parents can have whatever information they need at their fingertips. 

Most schools have already done away with tangible gradebooks, but that’s where it stops. By switching to digital grade reporting, parents are more likely to view their students’ grades. This helps them stay on top of their academic progress. (We’ve all seen report cards go into a student’s backpack, never to be seen again). 

Digitizing Parent Involvement

Imagine being able to have all of your parent contact documents – permission slips, parent-student contracts, communication logs – all in one, easily accessible and secure place. 

Now, imagine that place is out of sight and out of mind – in a cloud-based software that is easily accessible and searchable. Do you see it? Isn’t it glorious? It’s now possible to make that vision a reality using an app like LINQ

You can easily digitize your existing forms or create new, customizable forms, and store them all online with password protection. You won’t have to worry about parents receiving critical information. Parents or guardians have access through their own, personal portal, and you can see when information is received and when it’s read. Talk about good communication! 

Parents are also more likely to stay involved if they are able to do so with any device that has internet access, including everyone’s favorite – their smartphone!

Digitizing School Transactions for Security

Central Office Heroes: listen up! Say goodbye to the days of chasing people down for signatures! No more making a physical copy, sending it to the signer, and storing the original. Nobody has time for all of that! 

With LINQ, you can automatically send forms to a person or company, capture their signature and store a copy in the cloud. Your spreadsheets can be easily accessed and altered, employee time off requests can be submitted, reviewed, approved and stored securely without ever leaving the comfort of your office. 

Have an audit coming up? You’ll have everything you need in one, convenient place. Get ready for your workday to get a whole lot more efficient, with a whole lot less headaches! 

To learn more about how to digitize your district, connect with us and we’ll walk you through our suite of solutions. 

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