How to Streamline Onboarding in Your School

Onboarding new employee

How to Streamline Onboarding in Your School

What is onboarding?

A textbook definition of onboarding is the process of bringing a new hire into an organization. This means everything that takes place between the job offer being extended and the first day on the job. In a successful organization, especially a school system, it means much more than that. 

Organizations aim to increase retention and reduce turnover. This means  making sure that new employees have everything they need to be successful in their new role from the beginning. Taking the time to explain organizational culture and processes will ensure that new hires feel welcomed, rather than lost and overwhelmed. Especially in an environment as fast-paced as a school district, onboarding is more than hiring a new employee. It is the process of welcoming a new member to the team. 

Why is onboarding important?

“You never get a second chance to make a first impression.” This expression is common and, in this instance, applies to the organization doing the hiring. Research shows that a strong onboarding program increases employee retention by 82%! New employees that feel supported and valued remain committed to their jobs, even in the face of challenges and changes. School districts in 2021 are all-too familiar with that! 

With school employees leaving their jobs in droves, it’s more important now than ever to ensure anyone who has decided to join a school community feels valued and validated in their decision. 

Onboarding in 2021-2022

The start of the 2021-2022 school year is really unlike any other before it  with Covid19 still dragging on. Schools and districts are wrestling in real-time with the constraints put on education by the virus. The 2020-2021 school year was tough enough, but everyone knows that  education must go on. Even in the midst of continued experimentation, there are still people choosing to join the school community! There are people joining schools and taking over classrooms for the first time. Some are new teachers that are just starting out,  others are career changers  happened to begin during this strange time. Some are  simply long-time educators who are relocating or changing campuses. According to SchoolSpring, more than 85,000 school related jobs are open right now in the United States. That is a lot of transitions!

These new hires will have to shuttle from schools to central offices,  working with resource staff and administrators who may all be working differently because of the pandemic. Imagine the stress that all of this running around creates!  The potential for mistakes and misplaced paperwork alone is stressful. During the onboarding process, countless documents need to move from one department to another. They’re also dependent on who knows how many people to ensure they are processed properly. Picture a recent college graduate having to navigate something like this for the first time in their life. It’s a nightmare, and at the end of the day, any single issue might mean a delay to instruction and continuity for students aching to have some normalcy again.

The onboarding process, especially now, sets the new employee’s tone for the remainder of the school year. Their satisfaction, trust, success, and ultimately their retention begins with this experience. 

Onboarding Streamlined

Processing paperwork doesn’t need to be a problem in the 21st century. LINQ’s Script system is ready to streamline the onboarding process, allowing districts and schools to head off any issues, even with so many unknowns that exist today. Using Script’s automation, schools and districts are able to standardize the onboarding process and ensure that all information is properly collected and stored – digitally. Any necessary documents and signatures will all be located in one, convenient place so that work can get done. Our system also allows for tracking when someone receives and views a document to streamline processing and communication. This is critical not only in a year like this but also moving forward. Districts need to be able to make sure resources go where they matter most — the students.

With Script, school paperwork and document management have never been easier, replacing administrative knots and tangles with clean, orderly, and definitely traceable systemization. Our platform was built from the ground up for K12 Education and can adapt to any existing paperwork processes, in convenient, digital format. The future of education is always going to look different, and having a system that can change right along with your district’s needs will be essential.  

Beyond Paperwork

Education will continue one way or another. LINQ assures schools and districts have a smooth and dependable means for onboarding new personnel. Through automation and digitization, new team members can start off on the right foot. They’re able to channel all energy and efforts directed towards supporting their transition into the school system. 

A streamlined onboarding will free minds up from paperwork mazes so that work can shift to more fulfilling and important challenges. No more repetition, redos, or lost documents. Onboarding is standardized, traceable, accountable, and ready to go year-to-year. Teachers get to the classroom (even if virtual) and support staff are ready and prepared as soon as possible without any headaches. It’s at least one more thing that can be counted on in a challenging moment.

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